Write an effective problem statement

A problem statement includes statistics and other information that provides additional insight into the problem. Explain the Problem The first section of the problem statement begins with a summary of the problem. Your summary should be concise and ideally no more than five sentences long.

Write an effective problem statement

How to Write an Effective Problem Statement By 2 comments Continuous improvement specialists are challenged to solve problems for their organizations or clients.

write an effective problem statement

They have acquired a wide array of tools, methods and techniques for that purpose. If continuous improvement practitioners are able to establish the winning conditions for change, they can look forward to successful outcomes. However, the devil is in the details, making continuous improvement jobs interesting and challenging.

What Is a Problem Statement? A problem is a statement about an area of concern, a condition to be improved upon, a difficulty to be eliminated, or a troubling question that exists in theory or in practice that points to the need for meaningful understanding and deliberate investigation. One of the challenges in writing a great problem statement is the distractions that can come from a variety of sources.

Symptoms associated with the problem add to the confusion when trying to describe a problem. Solutions are often an early consideration when wrestling with a problem. When one is faced with a problem, alleviating that pain as quickly as possible is a natural, almost reflexive, action. It is, however, extremely important to avoid jumping to solutions until a profound understanding of the current state is achieved.

The search for causes of your pain is a natural reaction that also needs to be avoided when first describing a problem. Establishing root cause will be a part of the ensuing investigative procedure but should be reserved for the appropriate time in the lifecycle of the problem-solving method.

Blame is also a natural reflex when one is afflicted with a problem. A quote attributed to John Burroughs, American naturalist and nature essayist, may be all that needs to be said on this subject: What Is in a Problem Statement?

A problem statement should describe an undesirable gap between the current-state level of performance and the desired future-state level of performance. A problem statement should include absolute or relative measures of the problem that quantify that gap, but should not include possible causes or solutions!

Key elements of an effective problem statement include: Identify the gap pain that exists today. Timeframe, location and trend: Describe when and where the problem was first observed and what kind of trend it is following. Quantify the gap cost, time, quality, environmental, personal, etc.

To the organization, the individual, etc. The ability to articulate an effective problem statement is not simply a business skill — it is a life skill.

This holds true for continuous improvement specialists. The 5W2H what, when, where, why, who, how, how much method is deceptively simple. Ask the right questions in the right order and let the answers lead you to a great problem statement.A natural tendency is to write a problem statement too simplistically because you’re already familiar with the problem.

If you’re going to recruit support and resources to solve your problem, others have to understand the context and the significance in . In continuous improvement, as with most things, the devil is in the details, and one of those "little devils" that often gets overlooked is the need to construct an effective problem statement at the start of any improvement project.

Nov 17,  · Aligned with a Problem statement of 22% failure rate, there needs to be a Goal statement that reduces the problem by 50% or so.

This would make a Goal Statement of Reducing the overrun or failure rate to 10% or less.

The Best Way to Write a Problem Statement (with Example)

Jun 26,  · Writing a problem statement helps your business identify issues that may be preventing you from reaching your goals, and you can write a great one with these tips.

Tips for Writing Effective. Before I write about the elements of an effective Problem Statement, let me first address its common enemy: Clutter.

William Zinsser once wrote the following about writing well and the role of clutter: Clutter is the disease of American writing. We are a society strangling in unnecessary words.

Writing an Effective Problem Statement by John Parker | Feb 2, | Business Analysis, Uncategorized | 3 comments According to Wikipedia, a problem statement is a concise description of the issues that need to be addressed by a problem solving team and should be presented to them (or created by them) before they try to solve the problem.

Writing a Good Problem Statement - Enfocus Solutions Inc